Your Business
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Bill To (Buyer / Consignee)
Proforma Invoice Details
Currency Settings
₹
Tax / GST / VAT Settings
Line Items (Products / Services)
Description HSN / SAC Qty Unit Rate Amount
Notes / Message to Buyer
Terms & Conditions
▶ Live Invoice Preview
Fill in the form above and click Preview to see your invoice here.

Why Use Our Free Proforma Invoice Generator?

Our proforma invoice generator is built for global businesses — from Indian exporters needing GST-split invoices to international traders handling multi-currency transactions. Here's what makes it the best free tool available:

13 CurrenciesINR, USD, EUR, GBP, AED, SAR, SGD, AUD, CAD, JPY, CNY, MYR + Custom
Multi-Tax SupportCGST, SGST, IGST, VAT, custom taxes — percentage or fixed amount
Instant PDF DownloadProfessional A4 PDF with your logo, clean layout, and aligned numbers
100% PrivateAll data stays in your browser — nothing uploaded to any server
Mobile ResponsiveWorks perfectly on phones, tablets, and desktops without any app install
Under 3 MinutesFrom blank form to downloaded PDF in less than 3 minutes, guaranteed

How to Create a Proforma Invoice in 5 Steps

Creating a professional proforma invoice takes less than 3 minutes with our free tool. Follow these simple steps:

Enter Business Info Add your company name, address, GSTIN, logo, and contact details
Add Buyer Details Fill in buyer name, address, PI number, date, and payment terms
Set Currency & Tax Choose from 13 currencies and add CGST, SGST, VAT or custom taxes
Add Line Items Enter product/service descriptions, HSN codes, quantity and rates
Download PDF Preview your invoice and download as a professional A4 PDF

What is a Proforma Invoice?

A proforma invoice is a preliminary document sent by a seller to a buyer before goods are shipped or services are rendered. Unlike a standard commercial invoice, a proforma invoice is not a demand for payment — it is a good-faith estimate or quotation that outlines the expected costs of a transaction.

Proforma invoices are widely used in international trade, where buyers need them to arrange import licences, open Letters of Credit (LC), or obtain advance approval from management. They typically include the seller's and buyer's details, description of goods, quantities, unit prices, applicable taxes, total value, shipping terms, and currency.

Proforma Invoice vs Commercial Invoice

The key difference: a proforma invoice is sent before the transaction and is non-binding; a commercial invoice is sent after delivery and creates a legal payment obligation. Use a proforma invoice for quotations, advance planning, and customs; use a commercial invoice for actual billing and accounting records.

When Should You Use a Proforma Invoice?

  • When a buyer needs a formal quotation before confirming an order
  • For export shipments requiring customs pre-clearance documentation
  • When a buyer needs to apply for import permits or licences
  • To arrange advance payment or Letter of Credit
  • For internal budget approval within a buyer's organization
  • When prices are tentative and subject to final confirmation

Frequently Asked Questions

Everything you need to know about proforma invoices and this free generator.

A proforma invoice is a preliminary bill of sale sent to buyers before goods are shipped or services are delivered. Unlike a commercial invoice, it is not a demand for payment — it serves as a quotation, helping buyers understand costs, arrange financing, or obtain import licences. It becomes a commercial invoice once the transaction is confirmed.
A proforma invoice is an advance document estimating costs before a transaction — it is non-binding and used for planning, customs, and financing. A commercial invoice is a legally binding payment request issued after goods/services are delivered. Proforma invoices are used at the start; commercial invoices close the deal.
No. A proforma invoice is not a legally binding document. It is a good-faith estimate or quote. The buyer is not obligated to pay based on a proforma invoice alone. A commercial invoice or signed purchase order with accepted terms creates a legal payment obligation.
Yes, completely free. No registration, no subscription, no watermarks on PDFs, no hidden fees. You can create and download unlimited proforma invoices at no cost, forever.
Yes. You can add unlimited tax rows. For Indian GST, simply add CGST (9%), SGST (9%) separately or IGST (18%) as a single row. You can also add any custom tax name with any percentage or fixed amount. All taxes appear clearly labelled on the PDF.
INR (₹), USD ($), EUR (€), GBP (£), AED, SAR, SGD (S$), AUD (A$), CAD (C$), JPY (¥), CNY, MYR (RM), and any custom currency you define. Currency codes appear clearly in the PDF for international compatibility.
No. All data you enter stays entirely in your browser's memory. Nothing is sent to any server. When you close or refresh the page, the data is cleared. Your invoices and business information are completely private.
Yes. Click the logo upload area in the 'Your Business' section and select your PNG or JPG file (max 2MB). Your logo will appear in the live preview and in the PDF download automatically.
A complete proforma invoice should include: seller name & address, buyer name & address, PI number & date, validity date, description of goods/services, HSN/SAC codes, quantity, unit price, applicable taxes, total amount, currency, payment terms, shipment mode, and any special conditions or notes.
Yes. The tool is fully responsive and works on all screen sizes — phones, tablets, and desktops. On mobile, the line items table is horizontally scrollable for comfortable editing. PDF download also works on mobile browsers.