๐ Sales Order Generator
Free Online Tool • Multi-Currency ₹ $ € £ ¥ ₩ ₺ ₽ • Multi-Tax GST / VAT • Live Preview • PDF Download
| # | Description | HSN/SAC | Qty | Unit | Unit Price | Disc % | Tax | Amount |
|---|
๐ก Each tax applies to net subtotal. Appears as a separate line in the PDF preview.
Related Business Tools
What Is a Sales Order? Complete Guide for Businesses
A sales order (SO) is an official commercial document generated by a seller to confirm that a buyer's request to purchase goods or services has been accepted. It is the seller's internal authorization to begin order fulfillment — allocating inventory, scheduling production, and coordinating shipping. Unlike a quotation, a sales order represents a binding commitment from both parties on items, quantities, prices, delivery, and payment terms.
Businesses of all sizes — freelancers, retailers, manufacturers, and exporters — rely on sales orders for accurate record-keeping, tax compliance, and smooth customer communication. A well-structured SO forms the audit trail required by tax authorities in most countries including India (GST), the EU (VAT), and the UAE (VAT).
Sales Order vs Purchase Order vs Invoice
๐ Sales Order (SO)
Issued by the seller to confirm a confirmed sale. Triggers internal fulfillment workflow. Comes after buyer's purchase order.
๐ Purchase Order (PO)
Issued by the buyer to formally request goods or services at agreed terms. The seller converts this into a sales order.
๐งพ Invoice
Raised by the seller after delivery to request payment. Directly based on the fulfilled sales order line items.
๐ฆ Delivery Note
Accompanies shipped goods. Lists items in shipment without pricing. Confirms physical delivery to the buyer.
Currency Symbols — All 33+ Supported (No HTML Codes)
Every currency symbol in this tool renders as the actual Unicode character — never as HTML entity codes like ₹. The correct symbol appears in the editor, the live preview panel, and in the printed PDF. Below is a reference table of major supported currencies:
| Country / Region | Currency Name | Code | Symbol |
|---|---|---|---|
| India | Indian Rupee | INR | ₹ |
| USA / Global | US Dollar | USD | $ |
| Eurozone | Euro | EUR | € |
| United Kingdom | British Pound | GBP | £ |
| Japan | Japanese Yen | JPY | ¥ |
| China | Chinese Yuan | CNY | ¥ |
| South Korea | Korean Won | KRW | ₩ |
| Turkey | Turkish Lira | TRY | ₺ |
| Russia | Russian Ruble | RUB | ₽ |
| UAE | UAE Dirham | AED | ุฏ.ุฅ |
| Nigeria | Nigerian Naira | NGN | ₦ |
| Thailand | Thai Baht | THB | ฿ |
| Philippines | Philippine Peso | PHP | ₱ |
| Vietnam | Vietnamese Dong | VND | ₫ |
| Bangladesh | Bangladeshi Taka | BDT | ৳ |
What Must a Sales Order Include? (Global Standard)
- Unique Sales Order Number — for tracking, e.g., SO-2025-001
- Order Date & Delivery Date — sets timeline expectations for both parties
- Seller & Buyer Details — name, address, email, phone, Tax ID (GST/VAT/TIN)
- Line Items — product/service description, HSN/SAC code, quantity, unit, unit price
- Per-Item Discount — percentage discount per line item
- Tax Breakdown — CGST + SGST (India), VAT (EU/UAE/UK), IVA (Mexico), SST (Malaysia)
- Shipping / Freight Charges
- Grand Total with Amount in Words — required for legal and accounting purposes
- Payment Terms — Net 30, 50% advance, due on receipt, etc.
- Incoterms — FOB, CIF, DDP for international export orders
- Terms & Conditions — return policy, interest clauses, jurisdiction
Multi-Tax Support: GST, VAT, IVA, SST and More
๐ฎ๐ณ India — GST
Split into CGST + SGST (intra-state) or IGST (inter-state). Standard rates: 5%, 12%, 18%, 28%. HSN/SAC codes required above ₹5 crore turnover.
๐ช๐บ EU / UK — VAT
Value Added Tax. EU rates: 17%–27%. UK standard: 20%. Businesses add VAT registration number on orders.
๐ฒ๐ฝ Mexico — IVA
Impuesto al Valor Agregado. Standard rate 16%. Border regions may use reduced rates. Add as "IVA 16%" in Tax Manager.
๐ฒ๐พ Malaysia — SST
Sales & Service Tax. Sales Tax 10%, Service Tax 8%. Add both separately for combined orders.
๐ฆ๐ช UAE/KSA — VAT
UAE: 5% VAT since 2018. Saudi Arabia: 15% VAT. Add "VAT 5%" or "VAT 15%" as needed.
๐ Custom / Other
Add any tax by name and rate — WHT, ESC, DST, Cess, Surcharge, or any regional tax your country applies.
Who Uses a Sales Order Generator?
This free tool is designed for a wide range of users across industries and countries:
- Freelancers & Independent Consultants — create professional service orders for clients globally without paying for invoicing software
- Small & Medium Businesses (SMBs) — streamline B2B order processing, maintain compliance, and impress buyers
- Exporters & Importers — generate export sales orders with Incoterms, foreign currencies, international tax compliance, and separate shipping addresses
- Manufacturers — track make-to-order production with HSN codes and accurate GST calculations
- Retailers & Wholesalers — issue bulk orders to distributors across regions with multi-tax support
- Startups — project a professional image without the cost of ERP or paid invoicing tools
- Accountants & Bookkeepers — quickly generate sales documentation for clients across industries
How to Use This Sales Order Generator (Step by Step)
- Upload Your Logo — click the logo placeholder to add your brand mark (PNG or JPG, max 2MB).
- Select Currency — choose from 33 currencies with native symbols (₹ $ € £ ¥ ₩ ₺ ₽ and more). All amounts update instantly across the form and in the PDF.
- Fill Seller Details — enter your company name, address, email, phone, and GST/Tax ID.
- Fill Buyer Details — enter the customer's name, billing address, shipping address, and tax identification number.
- Set Order Information — sales order number, dates, payment terms, PO reference, shipping method, and Incoterms for export orders.
- Add Line Items — click "＋ Add Line Item". Enter description, HSN/SAC code, quantity, unit, unit price, discount %, and select the applicable tax per item.
- Configure Taxes — in the Tax Rates Manager, add CGST 9% + SGST 9%, or VAT 20%, or any custom tax. All taxes auto-calculate on the net subtotal.
- Enter Shipping Charges — add any freight or courier cost in the Order Summary panel.
- Add Notes & Terms — include any special instructions and your standard business terms & conditions.
- Preview & Save PDF — click "๐ Preview" to open the formatted sales order. Click "Print / Save PDF" and select "Save as PDF" in your browser's print dialog.