| Description | HSN/SAC | Qty | Unit | Rate | Amount |
|---|
Related Business Tools
What is a Business Quotation?
A business quotation (also called a price quote or sales quote) is a formal document sent by a seller to a potential buyer specifying the price, quantity, description, and conditions for delivering goods or services. It is a pre-sales document that is not legally binding until the buyer formally accepts it.
Quotation vs Invoice vs Proforma Invoice
| Feature | Quotation | Proforma Invoice | Commercial Invoice |
|---|---|---|---|
| Purpose | Offer a price to win business | Estimate before confirmed sale | Request payment after delivery |
| When Sent | Before order — sales stage | After interest, before shipment | After goods/services delivered |
| Legally Binding | No (until accepted) | No | Yes |
| Accounting Entry | No | No | Yes |
How to Create a Business Quotation — 5 Steps
INR, USD, EUR, GBP, AED, SAR, SGD, AUD, CAD, JPY, CNY, MYR + Custom
CGST, SGST, IGST, VAT, custom taxes — percentage or fixed
Professional A4 PDF with clean layout, aligned numbers, your logo
All data stays in your browser — nothing sent to servers ever
Add bank account info and IFSC/SWIFT code to the quotation
Works perfectly on phones, tablets, and desktops — no app needed
Frequently Asked Questions
A business quotation is a formal document that a seller sends to a potential buyer specifying the price, quantity, and conditions for delivering goods or services. It is a pre-sales document — not a payment demand — that becomes binding only when the buyer formally accepts it.
A quotation is sent before work begins — it is an offer of price the buyer can accept or reject. An invoice is sent after work is complete — it is a formal payment request. A quotation is not legally binding until accepted; an invoice creates a legal payment obligation.
Yes — completely free. No registration, no subscription, no watermarks on PDFs, no hidden charges. Create and download unlimited professional quotations at no cost, forever.
Select INR as the currency. In Tax Settings, add CGST at 9% and SGST at 9% for intra-state, or IGST at 18% for inter-state. Add products with HSN/SAC codes. The tool automatically calculates all GST amounts. Download as PDF.
A complete quotation includes: your company name and contact details, client name and address, quotation number and date, validity period, itemised list with descriptions, HSN/SAC codes, quantities, unit prices, applicable taxes, discount, total amount, payment terms, delivery timeline, and terms and conditions.
No. All data you enter stays entirely in your browser's memory. Nothing is sent to or stored on any server. Your business information, client details, and pricing are completely private and confidential.
Yes. Fully responsive and works on all screen sizes — Android phones, iPhones, tablets, and desktops. The form adapts to your screen, line items table scrolls horizontally on small screens, and PDF download works directly from mobile browsers.
Most quotations are valid for 7 to 30 days, depending on the industry and cost volatility. Use the Valid Until field to set your validity date. Always state the validity period clearly so buyers know when to act.
Yes. Click the logo upload area in the Your Business section and select your PNG or JPG file (max 2MB). Your logo appears immediately in the live preview and will be included in the downloaded PDF.
13 currencies: INR, USD, EUR, GBP, AED, SAR, SGD, AUD, CAD, JPY, CNY, MYR, and a custom currency option for any other currency worldwide.
A quotation number is a unique identifier for tracking. Common formats: QT-0001, QUOT-2025-001, Q/COMPANY/001. Use a consistent, sequential numbering system. A unique quotation number helps both parties reference the correct document in future communications.